How to connect to the room
1.
Take a Button and insert the Button into a USB-C port in your laptop.
2.
The white ring on the Button will indicate the unit is initialising. When ready, the button will change to static white indicating it is ready to share. Alternatively if the indicator light flashes the clickshare.exe must be launched.
On your laptop a new drive will appear.
On your laptop a new drive will appear.
3.
Depending on your operating system, one of the following will happen:
a) LED ring fills up and starts flashing, indicating that the executable needs to be started by the user. Double-click the ClickShare application.
b) For Windows environment: when connected to internet, driver will be installed and the executable will be started by the driver.
c) For Mac environment: CD-ROM drive will appear, open the folder and launch the application to get started.
d) A launcher or the ClickShare desktop app is preinstalled on your laptop (downloaded from the Base Unit or Barco website, or deployed company-wide by your IT department). ClickShare is immediately available.
In the meanwhile a Preparing the Meeting Room... window will be displayed.
a) LED ring fills up and starts flashing, indicating that the executable needs to be started by the user. Double-click the ClickShare application.
b) For Windows environment: when connected to internet, driver will be installed and the executable will be started by the driver.
c) For Mac environment: CD-ROM drive will appear, open the folder and launch the application to get started.
d) A launcher or the ClickShare desktop app is preinstalled on your laptop (downloaded from the Base Unit or Barco website, or deployed company-wide by your IT department). ClickShare is immediately available.
In the meanwhile a Preparing the Meeting Room... window will be displayed.
4.
The application will start.
When the system is ready for use, the following message will appear:
Ready to share to <ClickSharename>
The LED ring on the Button will be static white.
When the system is ready for use, the following message will appear:
Ready to share to <ClickSharename>
The LED ring on the Button will be static white.
5.
You are now able to utilise the video conferencing equipment of the room.
(Display, camera, speakers and microphones).
Icons on the wallpaper indicate the availability and status of the peripherals in the room.
(Display, camera, speakers and microphones).
Icons on the wallpaper indicate the availability and status of the peripherals in the room.
THE TAP CONTROLLERINVITE A ROOM TO A MEETINGJOIN A MEETING ON THE CONSOLEStart an unscheduled meeting
The Tap Controller
Invite a room to a meeting
Option 1: Use Outlook to reserve a room equipped with Microsoft Teams Rooms
1. Open Outlook and go to your calendar.
2. Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting.
3. Select Room Finder in the meeting scheduler or type the conference room email address.
4. Select Show a room list and find a building or list.
5. Choose a room from the list of available rooms.
6. Complete the meeting invitation as you would for any other meeting before sending.
2. Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting.
3. Select Room Finder in the meeting scheduler or type the conference room email address.
4. Select Show a room list and find a building or list.
5. Choose a room from the list of available rooms.
6. Complete the meeting invitation as you would for any other meeting before sending.
Option 2: Use Outlook to add a room to an existing meeting
1. Open the meeting in Outlook on your personal device.
2. Add the room name (it’s on the console) under 'To', or find the room using Room finder in the meeting scheduler and send the update.
3. If the meeting is accepted, it will appear on the console.
4. Select the meeting on the console to join.
2. Add the room name (it’s on the console) under 'To', or find the room using Room finder in the meeting scheduler and send the update.
3. If the meeting is accepted, it will appear on the console.
4. Select the meeting on the console to join.
Joining a meeting on the console
Any meetings currently happening are at the top of the list. After a meeting ends, it’ll stay on the screen for a little while so you can easily join again if you need to.
If a scheduled meeting doesn’t appear on the console (or if the meeting tile shows More options ... instead of Join), you will need to invite the room or add the room on your personal device.
If a scheduled meeting doesn’t appear on the console (or if the meeting tile shows More options ... instead of Join), you will need to invite the room or add the room on your personal device.
Start an unscheduled meeting
1. Select "Meet Now" on the room console.
2. Under Type a name or number, find the people you want to invite.
3. Select people to add them to the list of invitees.
4. After all the people you want to invite are on the list, select Invite. Your meeting will begin automatically.
5. Or, if you have a URI for a meeting you want to join, select Enter a URI and type the URI for the meeting.
*Note: For now, this is only available on Skype for Business.
2. Under Type a name or number, find the people you want to invite.
3. Select people to add them to the list of invitees.
4. After all the people you want to invite are on the list, select Invite. Your meeting will begin automatically.
5. Or, if you have a URI for a meeting you want to join, select Enter a URI and type the URI for the meeting.
*Note: For now, this is only available on Skype for Business.