Room User Guide
Joining a Microsoft Teams Meeting from Zoom
1. Invite a Zoom Room to a Microsoft Teams meeting by directly adding the calendar resource associated with the Zoom Room to the Teams invite or forwarding a Teams calendar invitation received from a third party to the calendar resource associated with the Zoom Room. Alternatively, a user may cut and paste the entire body of a meeting invitation received from an external third party to a new meeting invite that includes the Zoom Room’s calendar resource. Once the calendar resource receives the meeting invite, the Zoom Room will display the meeting on its upcoming meeting list with a Join option on the Zoom Rooms controller.
Note: Forwarding the invite may require modification of settings in Microsoft Office 365 or Exchange. In Google Calendar, forwarding is not possible, but a user with appropriate permissions may add the appropriate room or duplicate the meeting to a room calendar.
2. Click Join on the controller. The Zoom Room will connect to the Teams meeting. Note: The join process will take longer than joining a Zoom meeting.
3. After joining, the following in-meeting controls are available:
Mute Microphone
Start/Stop Video
Volume
Leave meeting
Send problem report
Rejoin meeting
Share content
Note: Forwarding the invite may require modification of settings in Microsoft Office 365 or Exchange. In Google Calendar, forwarding is not possible, but a user with appropriate permissions may add the appropriate room or duplicate the meeting to a room calendar.
2. Click Join on the controller. The Zoom Room will connect to the Teams meeting. Note: The join process will take longer than joining a Zoom meeting.
3. After joining, the following in-meeting controls are available:
Mute Microphone
Start/Stop Video
Volume
Leave meeting
Send problem report
Rejoin meeting
Share content
Connecting your device
Use the HDMI at the table to share content from your device to the display during presentations.
Simply plug the HDMI into your device to start sharing.
Content presentation via HDMI is only available within Zoom Meetings.
Simply plug the HDMI into your device to start sharing.
Content presentation via HDMI is only available within Zoom Meetings.
From Meeting Platform
Use the in-built sharing functionality of either Zoom Meetings or Microsoft Teams to share content within a meeting.
Room Scheduling
To schedule a space for a meeting, include the designated email address for the space when sending out the meeting invitation.
The meeting will then display on both the Tap Scheduler mounted outside of the space and accessible via the Tap Touch Controller inside the space.
The meeting will then display on both the Tap Scheduler mounted outside of the space and accessible via the Tap Touch Controller inside the space.